Privacy Policy

Version 1.0. Effective 2025-03-25.

1. Who We Are

rvwd.ai is a web-based 1:1 meeting tracker that helps teams document and follow up on conversations.

Data Controller: Office Berger Comm.V., Deuzeldlaan 177, 2900 Schoten, Belgium (BE0680976523)

Contact: Carl Jacobs (policies[at]rvwd.ai)

2. What Data We Collect

Account Information: Name, email address, and password

1:1 Content: Notes, meeting agendas, action items, feedback logs

Metadata: IP address, browser type, device type, timestamps

Usage Data: Page visits, interactions, and activity within the app

3. How We Use Your Data

Provide and maintain the rvwd.ai service

Enable access to 1:1 meeting records

Communicate updates or support messages

Improve platform functionality and experience

Monitor for security and abuse

4. Legal Basis for Processing

Contractual Necessity

Legitimate Interests

Consent (for optional communications)

5. Data Retention

We retain your personal data only as long as necessary to provide our services or as required by law. You can request deletion at any time.

6. Sharing with Third Parties

We use trusted third-party providers for hosting, analytics, etc., all under GDPR-compliant agreements.

7. International Data Transfers

When transferring data outside the EEA, we use safeguards such as Standard Contractual Clauses.

8. Your Rights Under GDPR

Access, correct, or delete your data

Restrict or object to processing

Receive your data in a portable format

Withdraw consent at any time

9. Cookies and Tracking

We use essential cookies for login and minimal analytics to improve the product. Cookie preferences can be managed in your browser.

10. Data Security

We use HTTPS, encrypted databases, and strict access controls to protect your data.

11. Contact

Email: [Insert Privacy Contact Email]

Address: [Insert Business Address, optional]

Data Processing Agreement (DPA)

This Data Processing Agreement ("DPA") is entered into by and between:

Customer: The "Data Controller"

rvwd.ai: [Your Legal Entity Name], the "Data Processor"

1. Subject Matter and Duration

This DPA governs the processing of personal data by rvwd.ai on behalf of the Customer for the duration of their use of the service.

2. Nature and Purpose of Processing

Purpose: Provide the rvwd.ai 1:1 tracker

Nature: Storage, retrieval, deletion

Subjects: Users (e.g., employees, managers)

Data Types: Name, email, notes, metadata

3. Obligations of rvwd.ai

Only process data per documented instructions

Ensure staff confidentiality

Maintain appropriate security

Assist with data subject rights

Notify of breaches without undue delay

Delete or return data upon termination

4. Sub-processors

rvwd.ai uses GDPR-compliant sub-processors under written agreements. List available on request.

5. International Transfers

SCCs or equivalent safeguards are used when transferring data outside the EEA.

6. Customer Obligations

The Customer affirms they are authorized to share the data and that instructions comply with applicable laws.

7. Audit Rights

Customers may request documentation or audits to verify compliance.

8. Liability

Each party’s liability is limited as outlined in the main Terms of Service unless otherwise required by law.

9. Termination

Upon termination, rvwd.ai will delete or return all personal data unless legal obligations require storage.

10. Governing Law

This DPA follows the same governing law as the primary service agreement.